Drafting the Perfect Resignation Letter – Tips to get it Right!

You’ve made the decision to move, have secured the job you wanted, and now have to do the most important bit – communicating it to your boss. How you draft your resignation letter is very important, it determines the terms of parting with the company you have been with so far, and also sets the tone for how tough or easy the notice period is going to be for you. Also remember, if your association with your current company has been a pleasant one, it is essential to communicate your decision to resign in a sensitive manner and not in an abrupt way. Even if your stay hasn’t been a pleasant one, you still must resign gracefully. It is a small world, and you do not want your next employer to hear about the nasty way in which you quit. If your reasons for quitting are due to valid discontent about the way you (or matters relating to you) have been dealt with at your work place, communicate it tastefully and in a dignified manner. Here are 3 basic tips to keep in mind while drafting a resignation letter.

  1. Drafting the Perfect Resignation Letter: The Tone

    The tone of your letter must be polite and courteous. Repeating what we said earlier, never mind the reason behind your resignation. It truly is a small world and who knows some day you might well need the goodwill of your current employer. It is always more palatable to part on good terms. If you wish to pronounce your displeasure with the management, you can do so firmly, yet politely. Put aside your impulse to give your boss ‘a piece of your mind’, even if (s)he may well be deserving of it! Trust Karma to do the needful – and that would be our advice!

 

  1. Drafting the Perfect Resignation Letter: The Content

    Introduce the letter by stating the purpose for your resignation (briefly, not more than two or three sentences. There will be a time and place to discuss the reasons in detail with your employer). In the same paragraph you should mention the position you are resigning from and the date of your relieving. Calculate the date of relieving you give carefully, keeping in mind the notice period you would need to serve. For example, if you are resigning on 1st July,  you should state your last working day as 15th July (in case of a two weeks notice period). Next comes the part where you thank your employer. Even if you need to do it through gritted teeth, you must do it. Thank your employer for the opportunities you have had as an employee at the organization. Also it is not necessary that your experience may have been a bitter one, in which case, a genuine, heartfelt thanks will be welcome and appreciated. And if it has been a bad experience overall, even then the job surely has taught you something. Say thank you in spirit. Lastly, conclude by asking for a confirmation of acceptance of your resignation and about details of the hand over and stating that you would, from your end try to meet the expectations set by the organization before you leave. Be careful not to commit to anything which may not be possible to achieve in that short span of time.

 

  1. Drafting the Perfect Resignation Letter: Precision

    The language should be crisp and to the point. Do not beat around the bush or narrate a sob story in the letter. Be professional, clear, yet, polite.

 

These are the basic things to consider while drafting a resignation letter. There are many kinds of resignation letters. You may want to quit the job immediately with no time to serve the notice period, or you may not have the time to serve the notice period as per the company’s policy. We found this very resourceful site which has samples of various kinds of resignation letters. Have a look here- http://jobsearch.about.com/od/resignationletters/a/resignationlet.htm. This article could also help you if you have been struggling with your resignation letter- https://www.themuse.com/advice/how-to-write-a-resignation-letter.

We hope our post has given you some inspiration that you can use for drafting resignation letters!

 

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